AGENDA: Annual Parish Council Meeting - 5 May 2022
The Annual Parish Council Meeting will be held in Collingbourne Ducis Village Hall on Thursday, 5 May 2022 at 7.30pm following the Annual Parish Meeting (APM).
We ask members of the Public who wish to ask questions regarding items on the agenda to notify the Clerk in writing at parishclerk@collingbourne-ducis.com at least 96 hours before the meeting.
It would be appreciated if attendees could notify the Clerk of their attendance at parishclerk@collingbourne-ducis.com at least 48 hours before the meeting.
Agenda
01.22 To elect a Chairman of the Parish Council and sign declarations of acceptance of office - Chairman
To consider apologies - Chairman
02.22 To elect a vice chairman of the Parish Council - Chairman
03.22 To approve the minutes of the meeting held on 10 March 2022
04.22 Matters arising – for information only.
05.22. To consider co-option applications received.
06.22 To adopt standing orders and financial regulations - Chairman
07.22 To appoint committee members to finance, property and planning committees - Chairman
08 .22 Election of committee chairman - Chairman
09.22 To appoint representatives and to outline resilience development plan:
appointment of member for financial oversight
appointment of member for Highway matters
appointment of member for Paths and Rights of Way
appointment of member for Police Liaison.
appointment of representative to Village Hall Management Committee
appointment Tidworth Area Board representative
appointment of member for Website, Internet & IT matters
appointment of member to liaise with Parish Steward.
10.22 Disclosure(s) of interest and granting of dispensations: To receive any declaration of interest by a member in relation to matters to be considered at this meeting, as defined by the Code of Conduct adopted by the Council on 12 July 2012, in accordance with the provisions of the Localism Act 2011 and to consider requests for dispensations.
11.22 To adjournment for public comments and questions - Chairman
12.22 To receive finance report
12.22.1 To receive Current Liquidity statement and bank reconciliation.
12.22.2 To receive Internal Auditor’s Report and review effectiveness of internal audit for FY 21/22.
12.22.3 To consider and approve Annual Governance Statement for FY 21/22
12.22.4 To consider and approve Accounting Statements for FY 21/22.
12.22.5 To appoint Internal Auditor for FY 22/23
12.22.6 To confirm the period for the exercise of public rights as 13 June 22 to 22 Jul 22.
To review risk assessment and insurance levels - Clerk
To confirm cheque signatories - Clerk
Reserves: To consider setting General Reserves level at a minimum of 60% of the Precept.
Authorise bills and cheques for payment - Chairman
1954 Stocksigns Ltd (Speed Indicator Device 11 Mar 22) £3,026.40 (VAT (£504.40)
1955 Idverde Ltd (Gds Maint & Bins, Bank Repair & Goalmouth Repair 21 Mar 22) £1,186.75 (VAT £ 197.78)
1956 P Hartley (Padlock 30 Mar 22) £12.00 (VAT £2.00)
DD PWLB (Loan Interest 31 Mar 22) £1,328.31
1957 EDF (Rec Gd Electric 31 Mar 22) £9.65 (VAT £0.46)
1958 The Courier (Flyer Printing 2 Apr 22) £12.50
1959 P Gill (Folders 10 Apr 22) £2.00 (VAT £0.33)
1960 WALC (Annual Subs 1 Apr 22) 348.70 (VAT £58.12)
1961 Littlethorpe Ltd (Bus Shelter 6 Apr 22) £8,338.80 (VAT £1,389.80)
1963 P Gill (Clerk’s Sal & Exps 18 Apr 22) £376.71
1964 HMRC (Clerk’s PAYE 18 Apr 22) £95.60
1965 The Courier (Flyer Printing 20 Apr 22)
1966 Idverde Ltd (Gds Maint & Bins 21 Apr 22) £570.87 (VAT £95.14)
Precept. To note receipt of 1st payment.
VAT. To note receipt of reclaim for FY 21/22 (TBC)
Projects: To receive updates on progress and quotes on the following projects.
Bus Shelter. Cllr Batley.Defibrillator.
To receive update from Cllr Knowlson on the purchase of new defibrillator Grant Requests.
To consider as received.
THEFILMPLACE Collingbourne Ducis - Grant request.
Collingbourne Ducis School. Grant request
Queen’s Jubilee Event. To receive update from Cllr Hartley.
13.22 PLANNING REPORT - Planning Chair
To consider planning applications as received from Wiltshire County Council.
PL/2022/02403. Full planning permission. Erection of a detached dwelling and garage; 7 WEST FARM CLOSE, COLLINGBOURNE DUCIS SN8 3DU.
PL/2022/02783. Notification of proposed works to trees in a conservation area; T1 - Beech tree - fell T2 - Sycamore tree - remove damaged branch and pollard to 40% T3 - Ash tree – fell at SUMMERDALE COTTAGE, 54 HIGH STREET SN8 3EQ.
PL/2022/02809. Notification of proposed works to trees in a conservation area; Ash (T1) - Fell - structural basal weakness and early signs of Ash dieback at RED ROOFS, SUNTON, SN8 3DZ.
PL/2022/02965. Listed building consent (Alt/Ext) Internal alterations; Cawdreys Farm House, Sunton, SN8 3DY.
14.22 PROPERTY REPORT - Property Chair
Play Areas: To receive report from Cllr Knowlson on the condition of communal and play area safety inspections.
War Memorial: To receive update on from Cllr Dennis on repairs to the War Memorial.
General Maintenance: To receive update from Cllr Hartley on his plan to address the items and areas that he had identified as being in needed of attention/replacement.
15.22 SPEED WATCH & SPEED INDICATOR DEVICE
To receive report from Cllr Hartley.
16.22. WEBSITE.
To receive an update from Cllr Cockerton.
17.22 HIGHWAYS & ROW.
To consider maintenance issues for raising to Highway Footway Improvement Groups (LHFIG’s). To consider a proposed diversion of unrecorded restricted byway- Sunnyhill Dairy.
18.22 XMAS BIG BRUNCH.
To confirm date and appoint lead Cllr.
19.22 ELECTRIC VEHICLE CHARGING POINTS.
To consider Wilts Council Briefing Note 22-10 on Electric Vehicle Charging Points.
20.22 COMPLAINTS. To consider as received.
21.22 TO SET DATE OF NEXT MEETING
Confirm as Thursday 14th July 2022 at 7.00 pm.
Philip GillParish Clerk26 April 2022Note: Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities, Freedom of Information, Crime & Disorder, Health & Safety and Human Rights
