AGENDA: Parish Council Meeting - 14 July 2022

We ask members of the Public who wish to ask questions regarding items on the agenda to notify the Clerk in writing at parishclerk@collingbourne-ducis.com at least 96 hours before the meeting.

It would be appreciated if attendees could notify the Clerk of their attendance at parishclerk@collingbourne-ducis.com at least 48 hours before the meeting.

Agenda

• 21.22 To consider apologies - Chairman

• 22.22 Chairman announcements

• 23.22 DISCLOSURE(S) OF INTEREST AND GRANTING OF DISPENSATIONS

  To receive any declaration of interest by a member in relation to matters to be considered at this meeting, as defined by the Code of Conduct adopted by the Council on 12 July 2012 in accordance with the provisions of the Localism Act 2011 and to consider requests for dispensations. Members are requested to declare any interests to the Clerk at least 48 hours prior to this meeting.

• 24.22 TO CONSIDER CO-OPTION APPLICATIONS RECEIVED.

• 25.22 TO APPROVE THE MINUTES OF MEETING –The Parish Council Meeting held on 5 May 22

• 26.22 Matters arising – for information only.

• 27.22 TO CONSIDER POLICE REPORT AND POLICING ISSUES

• 28.22 TO CONSIDER WILTS COUNCILLOR REPORT

  ADJOURNMENT FOR PUBLIC COMMENTS/QUESTIONS. Chairman

• 29.22 To receive finance report

  • To receive Current Liquidity statement and bank reconciliation.

  • Authorise bills and cheques for payment - Lead: Clerk

    • 1968 The Filmplace (Grant towards Projector & Sound System 7 May 22) £1000.00

      1969 Collingbourne School (Grant towards Bib shelter 7 May 22) £500.00

      1970 Grave Concerns (Refurbishment/Re-lettering of War Memorial 7 May 22) £600.00

      1971 (Andover Gd Works & Construction 9 May 22) £1197.00 (VAT £199.60)

      1972 EDF (Recreation Gd Electric 7 May 22) £.9.71 (VAT £0.46)

      1973 CDVHT (Hall Hire 5 May 22) £12.00

      1974 P Gill (Clerk’s Sal & Exps 13 May 22) £430.63

      1975 HMRC (Clerk’s PAYE 13 May 22) £95.60

      1976 P Gill (Printer cartridges 17 May 22) £25.89 (VAT £4.32)

      1977 Land marc Sp Svcs (Court Farm RoW 1 Jun 21) £40.00

      1978 P Gill (Green Bin Collection Sticker 20 May 22) £60.00

      1979 Land Registry (Great Mere UT1 21 May 22) £40.00

      1980 Idverde (Gds Maint & Bins 25 May 22) £839.67 (VAT £139.94)

      1981 JRC Cleaning Svcs Ltd (Bus Shelters 18 May 22) £32.20 (VAT 5.37)

      1982 G Groves (Jubilee Event Band 2 Jun 22) £300.00 (cancelled- lost in post)

      DD Information Commissioner Registration 30 May 22) £35.00

      1983 Littlethorpe Ltd (Reissue of Cheque 1961-Bus Shelter 6 Apr 22) £8,338.80 (VAT £1,389.80)

      1984 S Lyons (Jubilee Items reimbursement 28 Jun 22) £316.70 (VAT £ 54.21)

      1985 P Hartley (Jubilee items reimbursement 28 Jun 22) £618.23 (VAT £1.65) 

      1986 Idverde (Gds Maint & Bins 25 May 22) £839.67 (VAT £139.94)

      1987 Community First Insurance 1 Jun 22) £1,178.76 

      1988 K Bell (Jubilee Kids Entertainment 29 Jun) £250.00

      1990 EDF (Rec Gd Electric 27 Jun 22) £13.39 (VAT £0.64)

      1991 K Cockerton (Jubilee Catering 4 Jul 22) £359.48) (£3.04)

      1992 K Earle (Website Hosting 24 May 22) £129.60 (VAT £21.60)

      1993 P Gill (Clerk’s Sal Jun & Jul 22) £858.06

      1994 HMRC (Clerk’s PAYE & PC NI Contribution Jun & Jul 22) £218.86 (£188.80 +£26.06)

      1995 P Gill (Stamps 6 Jul 22) £16.32

      1996 G Groves (Reissue - Jubilee Event Band 2 Jun 22) £300.00

  • Grants Applications as received

  • Queen’s Jubilee Event. To receive post event up date. Lead Cllr Hartley

• 30.22 PLANNING REPORT       Planning Chair

  To consider planning applications as received from Wiltshire County Council.

  PL/2022/03493.  Full planning permission. Change of use and conversion of granary and machinery shed to form 1 no. dwelling with associated access, parking and landscaping. Formation of glass link (amendments to approved application 20/05243/FUL) at Farrier House, Sunton, SN8 3DY.

  PL/2022/01534 - Works to a Listed Building. Installation of guttering and downpipes to Granary, at Granary, Sunton Farm, Sunton SN8 3DY

  PL/2022/03974.  Notification of proposed works to trees in a conservation area

  1 - Ash tree - reduce lowest limb over graves by 3.5m 2-5 - 4 x Yew trees - remove deadwood and leaning stems to tidy crowns St Andrews Church, Church Street, Collingbourne Ducis, SN8 3EL.

   PL/2022/04518.  Notification of proposed works to trees in a conservation area

  2 x Ash trees – fell at The Old Rectory, Church Street, Marlborough, SN8 3EL.

  PL/2022/04851.  Householder planning permission.  Alterations and extensions including attic conversion, re-roofing conservatories and external timber cladding at 1 Sunnyhill, SN8 3EP.

• 31.22. PROPERTY REPORT

  Communal And Play Areas.  To receive update from Cllr Knowlson and monthly reports as received. Lead Cllr Knowlson

  Defibrillator.  To consider a location for a new defibrillator.  Lead:  Cllr Knowlson

  General Maintenance.  To receive update. Lead:  Cllr Hartley

  Grass Cutting.  To consider frequency of grass cutting. Lead:  Cllr T Earle

  Grounds Maintenance Contract.  To consider setting up working group to begin process to select a contractor for period 2023-2025. Chairman

• 32.22. SPEED WATCH.  To receive report to include update on purchase of a Speed Indicator Device. Lead: Cllr Hartley

• 33.22 DIGITAL, COMMS, IT AND ENGAGEMENT.  To receive update and consider migrating email hosting to Google. Lead: Cllr K Earle

• 34.22 HIGHWAYS & ROW.  

  To consider maintenance issues for raising to Highway Footway Improvement Groups (LHFIG’s). Lead:  Cllr Lyons

  Footpaths.  To consider an email received from a villager regarding footpaths CD32 and CD41 which are blocked or otherwise unusable. Lead:  Cllr Lyons

• 35.22 XMAS BIG BRUNCH.  To confirm date and to appoint lead Cllr.  Lead. Chair

• 36.22 ELECTRIC VEHICLE CHARGING POINTS.  To receive update.  Lead: Cllr T Earle

• 37.22 SOLAR TOGETHER.  To receive update on letter from Wilts Council on its Solar Together Initiative. Lead:  Cllr T Earle

• 38.22 POLICIES.  To consider setting up a committee to review current policies and to identify additional policies for adoption. Lead:  Chair

• 39.22 COMPLAINTS.  To consider as received

• 40.22. TO SET DATE OF NEXT MEETING:  To confirm as starting at 7.00 pm. on Thursday 8 September 2022.

  Philip Gill

  Parish Clerk 7 July 2022

  Note:  Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions:  Equal Opportunities, Freedom of Information, Crime & Disorder, Health & Safety and Human Rights.