Minutes of the parish council meeting - 14 July
Present: Cllrs P Hartley (Chairman), D Dennis, K Cockerton, S Lyons, K Bell, L Gomes, K Earle and T Earle.
In Attendance: Mr P Gill (Clerk) Cllr C Williams and 4 members of the public.
Apologies. Cllrs J Wood (Vice Chair), P Knowlson, S Batley and PC Sharon Duggan.
22.22. Chairman’s Announcements. The Chairman announced or spoke on the following: It has been a busy few months following the APCM. The Jubilee Event was a hugely successful highlight. In addition, there has been plenty of behind the scenes work in driving forward improvements within the Parish. The Resident Survey concerning future projects has been published in the courier and online and I kindly request that this is publicised widely and all you meet should be encouraged to contribute. More recently, we also have been impacted on the recent accident on the high street and Wiltshire Council Waste collection issues, both of which we will likely discuss in more depth in the meeting.
23.22 Declarations of Interest and dispensation requests. None declared
24.22 Co-Options. None.
25.22 Minutes of the last meeting. Having reviewed the minutes of the Annual Parish Meeting and the Annual Meeting of the Parish Council held on 5 May 2022 Cllrs RESOLVED to accept the minutes as a true and accurate record which the Chairman then signed. Action: Clerk
26.22. Matters Arising.
Item 09.22 Resilience Plan. Some responses have yet to be submitted and must be submitted prior to the next meeting. Action: Relevant Cllrs
Item. 12.22 Defibrillator. Given the possible change in the situation Cllrs agreed it would be prudent to hold fire on work to position the possible new defibrillator. Action: Cllr Knowlson
27.22 Police Report and Policing Issues. At this time all that the Police can tell the Council about the HGV RTC in the village is that the incident is being investigated and any outcome will be disseminated to the involved parties as appropriate. Having considered the latest Police Newsletter for May 22 which listed one RTC and one Drink Driving Offence Cllrs RESOLVED to note the report.
28.22 Wilts Councillor Report. Cllr C Williams reported the following: Since attending the last parish council meeting the Annual meeting of Wiltshire Council has taken place. This was a comparatively short meeting when compared to the norm as the business consisted of elections of the Chair and Vice-Chair of the Council, Cllr Stuart Wheeler, (Pewsey Vale East) was re-elected as Chairman and Cllr James Sheppard, (Aldbourne and Ramsbury) as Vice-Chairman. Also, the allocation of Members to Committees and some minor changes to the Constitution were proposed and approved. A report on the achievements of the Overview and Scrutiny Committee was made and I am pleased to say that I was re-elected as Vice-Chair of O&S Management Committee at a subsequent meeting with Cllr Graham Wright, (Durrington) continuing as Chair. I also attended a Military and Civilian Integration meeting at County Hall and more locally Tidworth Area Board met on two occasions. The first being at the end of May in Collingbourne Kingston village hall where due to the very short notice of one of the members falling ill and no substitute being made, a Quorum could not be formed and though agenda items were discussed at the meeting no formal decisions or votes could take place. A second meeting took place in June, and I was re-elected as Area Board Chairman with Cllr Tony Pickernell as Vice-Chair. The Area Board priorities for 2022/23 were discussed and we decided to continue and build upon the current priorities of; Support the provision of positive activities for young people; Protect the environment and reduce carbon footprint and Health and Wellbeing. More information on this can be found in the agenda and minutes pack for the AB meeting on the Wiltshire Council website. Grant Funding was also approved, with grants being made to Collingbourne Pre-school, Collingbourne Ducis THEFILMPLACE, AWS Community Support and Tidworth Town football club. Funding is still available for the remainder of the year but a reminder that though Town and Parishes can apply for revenue grants to support Youth and Health & Wellbeing activities, they are no longer eligible for capital grants for projects that should be supported through the precept. Finally, the Health and Wellbeing group held a successful on-line meeting recently, bringing together local stakeholders within the Tidworth Community Area to improve in the widest sense the health and wellbeing of our local communities. Funding exists to help with local initiatives including the Tidworth Area Board health and wellbeing pot for older and vulnerable adults. Parish Council representation and their contribution at these meeting is welcomed. There are Health and Wellbeing Pop-up events being held in our area, the first being on the 1st of August at the Tidworth Polo Pitch. In the light of the situation in Ukraine and its impact on the Council a budget review was conducted which concluded that the budget did not require amending at this time.
Cllr Williams then answered questions on the ongoing disruption to the collection of waste and recycling and stated that the issues should be resolved by the end of August and that a response had been sent to the villager who raised a complaint to Wilts Council. Moreover, he said that details of the current situation are on Wilts Council website but accepted that there was some contradictory information being displayed which he will raise to the Officer concerned.
Following the RTC in the village involving HGV he has asked that the Solstice Park planning conditions regarding the movements of HGV be reviewed.
The Chairman thanked Wilts Cllr Williams for his report and although the Chairman agreed to take some actions from this discussion however, this will not happen as the Chairman resigned on 15 July.
Adjournment for public comments/questions: 7.15pm.
Two members of the public introduced themselves and explained that they were representing the School’s Governing Body. They thanked the Council for the £500.00 donation to the Bin Project which is well underway. They explained that the school was looking at ways to re-engage with the community.
Another member of the public raised concerns regarding the environmental issues arising from the HGV RTC and offered to follow this up with the Environment Agency on the Council’s behalf. The Clerk agreed to forward the event emails to the member of the public. Action: Clerk
Although the Chairman agreed to take some actions from this discussion this will not happen as the Chairman resigned on 15 July.
The Chairman left the meeting at 19.55 and Cllr Dennis took the chair.
Another member of the public spoke about footpaths CD32 and CD41 which are blocked, or otherwise unusable which Cllrs would be considering at item 34.22.
The Chairman re-joined the meeting at 20.05 and took the Chair
The meeting reconvened at 20.25
29.22 Finance Report. The Clerk presented the Income and Expenditure report for March along with Bank Reconciliations. produced from the accounts package and the latest bank statements. Cllrs noted the report and reconciliations.
1968 The Filmplace (Grant towards Projector & Sound System 7 May 22) £1000.00
1969 Collingbourne School (Grant towards Bib shelter 7 May 22) £500.00
1970 Grave Concerns (Refurbishment/Re-lettering of War Memorial 7 May 22) £600.00
1971 (Andover Gd Works & Construction 9 May 22) £1197.00 (VAT £199.60)
1972 EDF (Recreation Gd Electric 7 May 22) £.9.71 (VAT £0.46)
1973 CDVHT (Hall Hire 5 May 22) £12.00
1974 P Gill (Clerk’s Sal & Exps 13 May 22) £430.63
1975 HMRC (Clerk’s PAYE 13 May 22) £95.60
1976 P Gill (Printer cartridges 17 May 22) £25.89 (VAT £4.32)
1977 Land marc Sp Svcs (Court Farm RoW 1 Jun 21) £40.00
1978 P Gill (Green Bin Collection Sticker 20 May 22) £60.00
1979 Land Registry (Great Mere UT1 21 May 22) £40.00
1980 Idverde (Gds Maint & Bins 25 May 22) £839.67 (VAT £139.94)
1981 JRC Cleaning Svcs Ltd (Bus Shelters 18 May 22) £32.20 (VAT 5.37)
1982 G Groves (Jubilee Event Band 2 Jun 22) £300.00 (cancelled- lost in post)
DD Information Commissioner Registration 30 May 22) £35.00
1983 Littlethorpe Ltd (Reissue of Cheque 1961-Bus Shelter 6 Apr 22) £8,338.80 (VAT £1,389.80)
1984 S Lyons (Jubilee Items reimbursement 28 Jun 22) £316.70 (VAT £ 54.21)
1985 P Hartley (Jubilee items reimbursement 28 Jun 22) £618.23 (VAT £1.65)
1986 Idverde (Gds Maint & Bins 25 May 22) £839.67 (VAT £139.94)
1987 Community First Insurance 1 Jun 22) £1,178.76
1988 K Bell (Jubilee Kids Entertainment 29 Jun) £250.00
1990 EDF (Rec Gd Electric 27 Jun 22) £13.39 (VAT £0.64)
1991 K Cockerton (Jubilee Catering 4 Jul 22) £359.48) (£3.04)
1992 K Earle (Website Hosting 24 May 22) £129.60 (VAT £21.60)
1993 P Gill (Clerk’s Sal Jun & Jul 22) £858.06
1994 HMRC (Clerk’s PAYE & PC NI Contribution Jun & Jul 22) £218.86 (£188.80 +£26.06)
1995 P Gill (Stamps 6 Jul 22) £16.32
1996 G Groves (Reissue - Jubilee Event Band 2 Jun 22) £300.00
1997 P Gill (Domain Name 4 Jul 22) £15.02
Having considered the bills and cheques presented above Cllrs RESOLVED to authorise them for payment. Action: Clerk
Grant Requests. None Received.
Queen’s Jubilee Event Thu 2 Jun 22. Cllr Hartley reported that Event was a great success, huge thank you to those that helped. It has come in just under budget. One invoice outstanding that (military piper) that when received and paid will close this event. Raffle Profits for the event were £250 which have been split amongst the supporting organisations, £100 to Collingbourne Cricket Club, £100 to the CDVHT and £50 to the Parish Council to be placed into the Grants Fund for future allocation. These payments will be made in the coming days. Item closed.
30.22 Planning Report: To consider planning applications as received from Wiltshire County Council.
PL/2022/03493. Full planning permission. Change of use and conversion of granary and machinery shed to form 1 no. dwelling with associated access, parking and landscaping. Formation of glass link (amendments to approved application 20/05243/FUL) at Farrier House, Sunton, SN8 3DY.
PL/2022/01534 - Works to a Listed Building. Installation of guttering and downpipes to Granary, at Granary, Sunton Farm, Sunton SN8 3DY.
Having previously considered these applications Cllrs RESOLVED not to raise any comments.
PL/2022/03974. Notification of proposed works to trees in a conservation area; 1 - Ash tree - reduce lowest limb over graves by 3.5m 2-5 - 4 x Yew trees - remove deadwood and leaning stems to tidy crowns St Andrews Church, Church Street, Collingbourne Ducis, SN8 3EL.
PL/2022/04518. Notification of proposed works to trees in a conservation area; 2 x Ash trees – fell at The Old Rectory, Church Street, Marlborough, SN8 3EL.
PL/2022/04851. Householder planning permission. Alterations and extensions including attic conversion, re-roofing conservatories and external timber cladding at 1 Sunnyhill, SN8 3EP.
Having considered thee application Cllrs RESOLVED not to raise any comments. Action: Cllr Gomes
31.22 Property Report.
Communal Play Areas. Cllr Knowlson reported by email that the monthly reports had not identified any unknown issues. Action: Cllr Knowlson
Defibrillator. Cllr Knowlson reported by email that he had applied for a grant with a decision due in August this year. Action: Cllrs Knowlson
General Maintenance. Cllr Hartley reported that he had identified that there was some minor damage to the outdoor gym equipment and that he had contacted the suppliers with a view to getting the items repaired under warranty and was awaiting a reply. Cllr S Lyons reported that the new Parish Steward was doing a good job and asked Cllrs and Villagers to inform him of any small tasks that might be suitable for the Parish Steward to take on. Cllr K Earle is requested to feed this request into the website. Action: Cllr Lyons & K Earle
Grounds Maintenance Contract. Having considered the frequency of grass cutting and the setting up of a working group to begin the process to select a contractor for period 2023-2025. Cllrs RESOLVED that a Working Group was to be set up consisting of Cllrs T Earle (Chairman), Dennis and Lyons.
That the Working Group was to consider the environmental issues resulting from the frequency of the grass cutting and to make recommendations.
That the Working Group was to draw up a draft grass cutting schedule by 31 August and circulate it to Cllrs prior to discussion at the next Council meeting on 8 September Action: Cllrs T Earle, Dennis & Lyons
32.22 Speed Watch. Cllr Hartley reported no change. Cllr Hatley agreed that the SID will be moved to cover the northern approach to the Village. The SID will continue to be used to collect data on traffic volumes and speeds. Action: Cllr Hartley, Although Cllr Hartley has resigned, he has nonetheless volunteered to complete this action.
33.22 Digital, Comms, It and Engagement. Having received an update from Cllr K Earle on website hosting, email hosting, secure document storage and file sharing Cllrs RESOLVED that on behalf of the Council Cllr K Earle was to:
Keep with Squareface on its existing plan (£120.00)
Pay for its domain and email hosting through Gandi (£9)
Set up free Google Workspace accounts for all Cllrs. Action: Cllr K Earle
34.22 Highways & Row.
Highway Footway Improvement Groups. Having considered maintenance issues for raising to the Highway Footway Improvement Groups (LHFIG’s) no issues were identified.
Footpaths. Having considered comments received from a member of the public earlier in the meeting Cllrs RESOLVED that Cllr Dennis was to engage with the member of the public and “Paths for All” with a view to getting the “land Owner” to unblock the FP CD32 and CD41 ASP. Action: Cllr Dennis
A338 / A346 Junction Alterations. Having considered Wilts Council’s preliminary proposal in some detail Cllrs RESOLVED the proposal need to be revisited as it did not address the Council’s concerns and noted that the cost appeared to be unexpectedly high. Cllrs Dennis & Knowlson are to raise the Council’s view to the next CATG Meeting. Action: Cllrs Dennis & Knowlson
35.22. Xmas Big Brunch. Having considered the nomination of a lead Cllr and setting a date and Cllrs RESOLVED to nomination Cllr Bell as the lead Cllr with Cllr Gomes in support and to set the date as Sunday 11 December with a budget of £ 1K. Action: Cllrs Bell & Gomes
36.22 Environment, Climate and Sustainability. Having received an update from Cllr T Earle Cllrs noted the contents of the report and thanked Cllr Earle for his work on the report.
Electric Vehicle Charging Points. Having considered funding Electric Vehicle Charging Points in the village Cllrs RESOLVED that the costs were prohibitive and to take no further action at this time. Item Closed
Solar Together. Having update on letter from Wilts Council on its Solar Together Initiative from Cllr T Earle Cllrs RESOLVED to take no further action at this time. Item Closed
37.22. Policies. Having considered setting up a committee to review current policies and to identify additional policies for adoption Cllrs RESOLVED to set up a committee consisting of Cllrs K Earle (Chair), Cllrs Gomes and Cllr Hartley to review current policies and to identify additional policies for adoption Chairman and that the committee was to produce its initial report and way ahead at the September Council Meeting. Action: Policy Committee
As Cllr Hartley has resigned there is now a vacancy on this committee which Cllr Wood has volunteered to fill
38.22 Complaints. Those received have already been considered.
39.22. Date Of Next Meeting: The date of the next meeting was confirmed as starting at 7.00 pm. on Thursday 8 September 2022.
The meeting closed at 21.05.pm
