AGENDA: Parish Council Meeting - 8 September 2022
We ask members of the Public who wish to ask questions regarding items on the agenda to notify the Clerk in writing at parishclerk@collingbourne-ducis.com at least 96 hours before the meeting.
It would be appreciated if attendees could notify the Clerk of their attendance at parishclerk@collingbourne-ducis.com at least 48 hours before the meeting.
Agenda
TO CONSIDER APOLOGIES
40.22 - TO ELECT A CHAIRMAN AND VICE CHAIRMAN.
41.2 - DISCLOSURE(S) OF INTEREST AND GRANTING OF DISPENSATIONS
To receive any declaration of interest by a member in relation to matters to be considered at this meeting, as defined by the Code of Conduct adopted by the Council on 12 July 2012 in accordance with the provisions of the Localism Act 2011 and to consider requests for dispensations. Members are requested to declare any interests to the Clerk at least 48 hours prior to this meeting.
42.22. TO CONSIDER CO-OPTION APPLICATIONS RECEIVED.
43.22 TO APPROVE THE MINUTES OF MEETING –The Parish Council Meeting held on 14 Jul 22
45.22 Matters arising – for information only.
46.22 TO CONSIDER POLICE REPORT AND POLICING ISSUES.
47.22 TO CONSIDER WILTS COUNCILLOR REPORT.
TO ADJOURNMENT FOR PUBLIC COMMENTS/QUESTIONS. Chairman
48.22 TO RECEIVE FINANCE REPORT
To receive Current Liquidity statement and bank reconciliation. Authorise bills and cheques for payment - Lead: Clerk
1998 P Gill (Print Paper 25 Jul 22) £7.00 (VAT £ 1.30)
1999 Idverde (Gds Maint & Bins 22 Feb 22) £559.68 (VAT £93.28
2000 RBS Ltd (Accts Software & Sp 1 Aug 22) £154.80 (VAT £25.80
2001 PKF Littlejohn LLP Audit Fees 29 Jul 22) £240.00 (VAT £40.00
2002 T Earle (Domain & Email Transfer 25 Jul) £81.35 (EU VAT £13.58)
2003 Idverde (Gds Maint & Bins 15 Aug 22) £839.67 (VAT £139.94)
2004 The Courier (To Replace Cheque 1959 - 19 Aug 22) £12.50
2005 EDF (Rec Gd Electric 8 Aug 22) £11.03 (VAT £0.53)
2006 P Gill (Clerk’s Sal & Exps 19 Aug 22) £430.63
2007 HMRC (Clerk’s PAYE 19 Aug 22) £95.60
2008 RTR (Jubilee Event Entertainment 21 Aug 22) £150.00
2009 1999 Idverde (Gds Maint & Bins 22 Aug 22) £570.87 (VAT £95.14)
Conclusion of FY 21/22 Audit. To note the conclusion of the FY Audit by the External Auditor and that they had stated that there was no cause for concern. Lead: Clerk
Bank Signatories. To consider removing P Heatley & K Cockerton and to replace them with other Cllrs. Lead Clerk
Grants. Applications as received
49.22 PLANNING REPORT Planning Chair
To consider planning applications as received from Wiltshire County Council.
PL/2022/05454. Notification of proposed works to trees in a conservation area at 7 West Farm Close, SN8 3DU. Felling and removal of a single sycamore tree on the slope of a disused railway embankment behind and within the grounds of the property. The tree is close to and on the edge of an embankment above and leaning towards the house. If it fell, it would fall on the house. See plan and photos.
PL/2022/05350. Full planning permission. Demolition of garages and erection of two dwellings and associated works and creation of a parking space (Resubmission of 18/08304/FUL)
Garages and land adjacent 22 Saxon Rise, SN8 3HQ.
PL/2022/05904. Full planning permission. Demolition of the existing building and erection of a new building part for use as storage and distribution and part for use as training centre and associated works. (Resubmission following PL/2022/00671) at Westhill Farm, Chicks Lane, SN8 3FQ.
PL/2022/05936. Listed building consent (Alt/Ext). Internal alterations to first floor layout of the existing dwelling to create ensuite bathroom in master bedroom at Cobblers Cottage, 79 Sunton, SN8 3DZ.
PL/2022/05622. Full planning permission. Change of use of paddock into residential garden, erection of a new workshop, summerhouse and proposed internal alterations to first floor layout of the existing dwelling at Cobblers Cottage, 79 Sunton, SN8 3DZ.
PL/2022/06318. Notification of proposed works to trees in a conservation area
The tree is a Walnut tree, which has suffered at least eight broken branches due to the weight of nuts at the head of each branch. The works required are to remove the dangerous branches and prune the remainder of the tree to preserve the tree in a stable safe and healthy manner at 103 The Shepherds House Sunton, SN8 3DZ
50.22. PROPERTY REPORT
Communal And Play Areas. To receive update from Cllr Knowlson and monthly reports as received and repairs to Fitness Equipment. - Lead: Cllr Knowlson
Defibrillator. To consider a location for a new defibrillator. - Lead: Cllr Knowlson
General Maintenance. To receive update. - Lead: Cllr Lyons
Grounds Maintenance Contract. To consider report and recommendations from The Working Group - Lead: Cllr Earle
51.22. SPEED WATCH. To appoint a new lead Cllr. Lead: Chairman
52.22 DIGITAL, COMMS, IT AND ENGAGEMENT.
To receive update. Lead: Cllr K Earle
To receive updates on Residents Survey & Project Proposals. Lead: Cllr K Earle
53.22 HIGHWAYS & ROW.
To consider maintenance issues for raising to Highway Footway Improvement Groups (LHFIG’s). - Lead: Cllr Dennis
Footpaths. To receive update on the outcome of an email received from a villager regarding footpaths CD32 and CD41 which are blocked or otherwise unusable. - Lead: Cllr Dennis
A338 / A346 Junction Alterations. To receive an update on Wilts Council’s preliminary proposal. - Lead: Cllrs Dennis & Knowlson
54.22 XMAS BIG BRUNCH. To receive an update. Lead. Cllr Bell
55.22 ENVIRONMENT, CLIMATE AND SUSTAINABILITY/ Lead: Cllr T Earle
56.22 POLICIES. To receive an update from the Policy Review Committee. Lead: Cllr K Earle
57.22 Youth Council. To consider setting up a Youth Council. Lead: Chair
58.22 COMPLAINTS. To consider as received
59.22. TO SET DATE OF NEXT MEETING: To confirm as starting at 7.00 pm. on Thursday 3 November 2022.
Philip Gill
Parish Clerk 1 September 2022
Note: Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities, Freedom of Information, Crime & Disorder, Health & Safety and Human Rights.
