SERIAL TOPIC RISK LEVEL MANAGEMENT STAFF ACTION  FREQUENCY (a) (b) (c) (d) (e) (f) (g) 1 Overarching All risks All Standing Orders & Financial Orders Council to review Annual 2 Income 3 Precept Not submitted Low Full PC Minute - RFO follow up Diary for January meeting Annual 4 Not Paid by DC Low Check & report Finance Committee Dairy for April Annual 5 Charges - cemetery Grave allocation Med Keep Burial Register up to date Clerk to issue number Quarterly 6 Invoice to Undertakers Med Cross check with Burial Register Clerk to send invoice As required 7 Memorial Fess Med Cross check with Burial Register Clerk to send invoice As required 8 Charges - recreation ground Regular / Adhoc users Low Maintain bookings Clerk to send invoice As required 9 Low Review charges Council Annual 10 Grants - District/County Claims procedure Low Clerk/RFO to check quarterly Diary  Quarterly 11 Receipt of grant when due Med Check & report to finance committee Diary Quarterly 12 Bank Interest Receipt when due Low Clerk/RFO to check Diary Monthly 13 Bank Low Annual review by Council Diary Annual 14 Loan Interest Receipt when due Low Clerk/RFO to check Diary Biannual 15 16 Expenditure 17 All All risks All Internal Auditing Council to appoint internal auditor Annual 18 Cashbook/Bank accts Not balanced Med Reconciliation RFO to verify  Monthly 19 Cheque payable is incorrect Low Two signatories sign cheque & stub Members verify Monthly 20 Cheque payable to wrong party Low Two signatories sign cheque & stub Members verify Monthly 21 Credit card abuse - If issued Med Set spend limits & check statements Members verify Monthly 22 23 Loan Interest Pay when due Low Clerk/RFO to check Diary Biannual 24 Wrong Interest rate paid Med Check to minute Member to verify Annual 25 Clerk's Salary Wrong salary rate paid Med Check submissions Member to verify Monthly 26 Clerk's Expenses Clerk  overpaid Med Check claim form RFO to verify Monthly 27 Cllrs Allowances Goods or services not supplied Med Check order system Approval check Monthly 28 Direct costs & overheads Invoice incorrectly calculated Low Check arithmetic and initial Approval check Monthly 29 Power to pay Med Clerk to check  Members verify Monthly 30 Agreement of Council to pay Low Minute Members verify Monthly 31 Conditions agreed Low Use reasonable conditions RFO to check Monthly 32 Cheque payable to wrong party Low Two signatories sign cheque & stub Members verify Monthly 33 Grants & support Follow up verification Low RFO to verify & consider budget RFO to check Monthly 34 Election costs Invoice at agreed rates Low Check arithmetic and initial Approval check As required 35 36 VAT VAT Analysis Med All items in cash book fully analysed RFO to verify Annual 37 Charged on purchases Low Consider all purchases RFO to verify As required 38 Exemptions Med Review as circumstances change RFO to verify As required 39 Reserves Adequacy Low consider at budget setting RFO to advise Annual 40 3-5 Year Plan Low Consider at budget setting & final accts RFO to advise Annual 41 Contingency Low Consider at budget setting RFO to advise Annual 42 Assets Loss Low Check insurance cover RFO to advise Annual 43 Damage Med Regular Inspections Contract Annual 44 H&S Med Regular Inspections Contract Annual 45 Security Med Security padlocks & keys  Members to decide who gets keys 46 Public liability Med Check insurance cover RFO to advise Annual 47 Staff Loss of Clerk Low Hours, health, stress & adequate training Council Annual 48 Fraud Low Fidelity guarantee value Council Annual 49 Low Insurance cover & conditions RFO to check Annual COLLINBOURNE DUCIS PARISH COUNCIL Risk Assessment and Management Plan as At 12  May 16