© Collingbourne Ducis Parish Council 2020
COLLINGBOURNE DUCIS PARISH COUNCIL MINUTES OF PARISH COUNCIL MEETING AT 7.00 pm. ON THURSDAY 3rd September 2020 Present: Cllrs P Knowlson (Chairman), P Hartley (Vice Chairman) L Gomes, K Cockerton, D Dennis. In Attendance: Mr P Gill (Clerk), Wilts Cllr Blair-Pilling, M Arnold (potential co-optee) and four Members of the Public 1. Apologies. Cllr S Batley 1. 28.20.20 Chairman’s Announcements. The Chairman spoke on or announced the following the COVID -19 impact on the functioning of the Council and the mitigation that has been put in place to reduce the impact. 1. 29.20 Declarations of Interest and dispensation requests. Cllr Knowlson declared an interest in item 36.20. 20/07510/TCA 1. 30.20 Co-Options. Having considered an application from M Arnold and having confirmed that he had met the statutory (LGA 1972 Sect 79 & 80) eligibility requirements Cllrs RESOLVED to Co-opt M Arnold as a Member of the Council. Cllr Arnold then signed the Declaration of Acceptance of Office (LGA 1972 Sect 83). The Clerk then informed Cllr Arnold of the legal requirement to complete a Register Interests Form on Wiltshire Council’s Website within 28 days of signing the Declaration of Acceptance. 1. 31.20 Minutes of the last meeting. Having reviewed the minutes of the (Remote - Zoom) Parish Council Meeting held on 9 July 2020 Cllrs RESOLVED to accept the minutes as a true and accurate record of the meeting and for the Chairman to sign them. 32.20. Matters arising. None that do not appear on the agenda. 1. 33.20 Adoption of Standing Orders and Financial Regulations. The Standing Orders and Financial Regulations were reviewed with no changes. 1. 34.20 Adjournment for public comments/questions: 7.05pm. Wilts Cllr Blair-Pilling reported the following: As back in July it is all moving rather quickly. I appreciate that you are focussed more on local parish matters, that you receive all the Council Communications and you all watch the news. He then touched on the following; COVID in that while Swindon has been a focus of concern and local outbreak management, Wiltshire has continued with low infection rates with only minor events such as Bakery in Devizes. Our Public Health officers are working v closely with Swindon. Organisation - Now in Recovery Phase in which Local Authorities take the lead, but able to revert to Response mode if necessary. Our Local Outbreak Management Plan was agreed on 23 July 2020. It is available online, dynamic and will be updated as national guidance or legislation changes. Recent notable Council activity - Through August - Leisure Centres reopening in phases - by Centre, hours and activity - focus on gymnasium & swimming. No cafes or creches. Need to book sessions. Tidworth & Marlborough open 7 Sep. Amesbury and Durrington aiming for end of September. Libraries: 6 x main open for browse and computer use. In next phase of openings Amesbury & Marlborough open 14 Sep with Click and Collect and bookable computer access. Now focussed on mobile libraries and working with local volunteer leaders on how and when to reopen smaller libraries. Implementing social distancing measures in towns to help pedestrians, cyclists and businesses and assisting schools’ preparations. Evaluating the good practice and lessons on areas such as video-conferencing, alternative service delivery and how communities reacted so positively and co-operatively. Finance – There are immediate and undoubtedly long lasting significant financial implications for Wiltshire’s economy, communities and residents as well as the Council itself. The government has promised that in the forthcoming Spending Review it will determine what support councils need to help them meet the pressures of income loss from council tax and business rates. Legal and Governance - Gradually reintroducing face to face informal meetings, but not yet able to return to our principal formal public meetings in person (e.g. Council, Cabinet and Scrutiny, Planning) Workforce - We have maintained government guidance on working at home and staff have been asked to remain working at home wherever possible to maintain their safety. Gradually returning where necessary for function or personal well-being. Cllrs noted the report and asked a number of questions for clarity. Cllr Hartley then asked about a number of emails that he had sent to Wilts Council on 18 July 2020 to which he had not received any reply and which he had previously asked Wilts Cllr Blair-Pilling to chase for him. Cllr Blair -Pilling agreed to chase the responses again and also agreed to arrange for himself and a Highways Engineer to visit CD FP 29 again in order to look at what work needs doing with a view to deciding on the best way to fund the work. Action: Wilts Cllr Blair- Pilling Members of the public asked a number of questions relating to speeding enforcement in general, traffic calming measures in Cadley Road and Parking of Cars in Cadley Road to assist with traffic calming and Speed Indicator Devices. In response Cllr Hartley explained that the Parish Council has, and continues to explore options to improve road safety and reduce speeding through the village. Following the Metro Count conducted on the A338, the Village Speed Watch team is formed but unfortunately still waiting to be trained by Wiltshire Police, who have currently suspended training due to COVID-19. The metro count conducted on Cadley Road in 2018 unfortunately did not yield results warranting Police enforcement action. However, as 2 years had now passed since the last metro count, the Parish Council are in a position to apply for another metro count – which it will do. The installation of Speed Indicator Devices is an option being considered and, in addition, physical traffic calming options have also been explored but will come at a significant financial outlay. The installation of the virtual footpath along Cadley Road has been well received and there is a perception that it has made a positive impact on the speeds on the Road. The Parish Council is aware that some residents of Cadley Road are choosing to park on the road itself, in a bid to support efforts to reduce the speed of traffic, which they are within their rights to do. Action Cllr Hartley Another member of the public gave Cllrs an update on the work that has been carried out and the work that is in hand to clean up the mess in “Bales Yard” as quickly as is possible. The Cllrs welcomed and noted the update. . Meeting reconvened at 8.00pm 1. 35.20 Finance Report. The Clerk presented the Income and Expenditure report for August along with Bank Reconciliations produced from the accounts package and the latest bank statements. Cllrs Members noted the report and reconciliations. The following Bills and cheques were presented and authorised for payment: 1825 P Gill (Clerk’s Sal & Exps 10 Jul 20) £401.58 1826 HMRC (Clerk’s PAYE 10 Jul 20) £88.60 1827 P Hartley (Play area signage & disinfectant 13 Jul 20) £48.41 (VAT £8.07) 1828 K Cockerton (2 x Zoom meeting meetings 3 Jul 20) £28.78 1829 Idverde Ltd (Gds Maint & Bins 12 Jun 20) £548.70 (VAT £91.45) 1830 PKF Littlejohn LLP (audit Fee 31 Jul 20) £240.00 (VAT £40.00) 1831 RBS Ltd (Accounts Package & Sp 1 Aug 20) £148.80 (VAT £ 24.80) 1832 P Gill (Half Printer costs 3 Aug 20) £27.48 (VAT £4.58) 1833 p Gill (PC Internet Provision 8 Jul 20) £168.20 1834 P Gill (Clerk’s Sal & Exps 15 Aug 20) £401.58 1835 HMRC (Clerk’s PAYE 15 Aug 20) £88.60 1836 JRC Cleaning Svcs Ltd (Bus Shelters 18 Aug 20) £28.00 (VAT £4.67) 1837 Idverde Ltd (Gds Maint & Bins 12 Jun 20) £548.70 (VAT £91.45) Having considered the bills and cheques presented above Cllrs RESOLVED to and authorise them for payment. Action: Clerk Audit. Cllrs noted the noted completion of the FY 19/20 Audit with no comments from the External Auditor. Projects. Cllr Hartley report the following: Book Exchange. Remains on course to be installed in Mar 21 to coincide with the next world book day. Recreation Ground Equipment. Remains outstanding with ownership of the project passed to Cllr Cockerton. Cllrs noted the report. Action: Cllr Cockerton Bus Shelter – No further progress. He emailed Wilts Council Highways on 18 July 2020 regarding the possible location of the Shelter and despite getting Wilts Cllr Blair- Pilling involved he has yet to receive a reply to his email from Highways. Action: Cllr Hartley & Wilts Cllr Blair Pilling. Projects Footpath. He emailed the ROW Officer on 18 July 2020 requesting confirmation of the ownership of CD FP 29 and the liability for maintenance and despite getting Wilts Cllr Blair-Pilling involved he has yet to receive a reply to his email from Highways. In the meantime, Cllr Denis has arranged for a company to quote for the repairs at a cost of £13,200.00 inclusive of VAT which Cllrs considered to be within acceptable bounds. However, acceptance of this quote would require a formal resolution in due course. Moreover, Cllr Knowlson had previous circulated a draft letter to be sent to the main HGV users of the A338 requesting assistance with funding of this project. Cllrs RESOLVED that the intention was for this project to be completed in this FY. Action: Cllrs Hartley & Dennis. Storage. Sadly, the funding request had been refused; however, Cllr Knowlson has identified a used container at a cost of £1600.00 including delivery +VAT. After discuss Cllr Cockerton agreed to look into getting the ground works done gratis. Cllrs then RESOLVED to purchase the container at a cost of £1620.00 + VAT subject to the completion of the ground works. Action: Cllrs Knowlson & Cockerton 9. 36.20 Planning Report: 20/04884/LBC. Strip concrete plain tiles from the roof and replace with clay plain tiles Installation of leadwork to chimney stack Masonry repairs Insulation at 28 Ludgershall Road SN8 3EJ. 20/05948/LBC. Change of use and conversion of granary and machinery shed to form 1 no. dwelling with associated access, parking and landscaping. Formation of glass link at Granary (25m south of Sunton House) & Machinery Shed, Sunton Farm, Sunton, SN8 3DY. 20/05597/TCA. Application for Work to Trees in a Cons Area - T1 - Maple tree - fell: T2 - Eucalyptus tree - fell: T3 - Cherry tree - trim/prune by 30% at 4 The Old School House, Church Street, SN8 3FJ. 20/05251/VAR. Removal of condition 5 (timber windows and doors) on the 17 dwellings detailed in planning application K/35527 at 1-18 Saunders Meadow SN8 3FA. 20/06580/TCA – T1 - Mature Sycamore - reduce limb towards car port by 3m, reduce canopy towards Pool area by 2m and remove one low limb to right hand side of canopy. T2 - Twin-stemmed Sycamore - fell to ground level. T4 Purple Plum - remove broken stem and reduce remaining canopy by 2m to reduce risk of failure. T5 - Yew - fell to ground level at Little Bridge House High Street SN8 3EQ. 20/06806/TCA. T1 - mature Sycamore - Fell to ground level at Little Bridge House, High Street SN8 3EQ. Action: Cllr Gomes Having previously considered the above applications Cllrs RESOLVED not make any comment. 20/07510/TCA - Reduce Silver Birch by 30 - 35% and shape accordingly at 7 Gilberts Piece SN8 3HH. Having noted that Cllr Knowlson had declared an interest and less Cllr Knowlson Cllrs considered this application and RESOLVED to raise no comment. Action: Cllr Gomes 10. 37.20 Play Areas. Cllr Knowlson reported that the Play Areas were open and being used and that the COVID -19 risk assessment was being followed. The inspections conducted by the contractor had only identified a small number of minor faults all of which were in hand or being monitored. Action: Cllr Knowlson 11 38.20 Speed Indicator Devices (SIDs). Cllr Hartley had reported on this item in his response to the public at item 34.20. Action: Cllr Hartley 12. 39.20 Speed Watch. Cllr Hartley had reported on this item in his response to the public at item 34.20. Action: Cllrs Cllr Hartley 13. 40.20 ROW. Having considered a letter from Wilts Council regarding an application to upgrade Path No 11 North Tidworth to a Byway Open to All Traffic (BOAT) Cllrs RESOLVED that Cllr Knowlson was to respond to the letter to the effect that the Council had no objection to Path No 11 North Tidworth remaining as a Restricted Byway. Action: Cllr Hartley 14. 41.20 Big Brunch. Having consider a date and lead Cllr Cllrs RESOLVED to set the date as Sunday 13 December and to appoint Cllr Gomes as the lead Cllr with Cllr Arnold in support as the lead subject to confirmation at October Meeting and COVID-19 considerations. Action: Cllr Gomes & Arnold 15. 42.20. Parking on Cadley Road. Having considered an email from a resident regarding the impact of cars parked opposite the Virtual Footpath and noted Cllr Hartley’s response to the public at item 34.20. Cllrs RESOLVED that Cllr Hartley was to reply to the resident outlining the response that he had given at item 34.20. Action: Cllr Hartley 16, 43.20. Complaints. No complaints received. 17. 44.20 Date and location of next meeting. The date of the next meeting was confirmed as Monday 26 October 2020 at 7.00 pm. The meeting closed at 2100.pm Signed: Chairman: Date: