AGENDA FOR THE PARISH COUNCIL MEETING TO BE HELD ON THURSDAY 4th JULY 2019 IN COLLINGBOURNE DUCIS VILLAGE HALL AT 7.00pm.
COLLINGBOURNE DUCIS PARISH COUNCIL YOU ARE SUMMONED TO ATTEND THE A MEETING OF THE PARISH COUNCIL TO BE HELD IN COLLINGBOURNE DUCIS VILLAGE HALL ON THURSDAY 4 JULY 2019 AT 7.00 pm AGENDA 1. APOLOGIES. 2. CHAIRMAN’S ANNOUNCEMENTS. Chair 3. 18.19 MINUTES OF LAST MEETING – Minutes of the Annual Parish Meeting and the Annual meeting of the Parish Council Parish Council Meeting held 9 May 2019. 19.19 Matters arising – for information only requests for dispensations. 4. 20.19 DISCLOSURE(S) OF INTEREST AND GRANTING OF DISPENSATIONS To receive any declaration of interest by a member in relation to matters to be considered at this meeting, as defined by the Code of Conduct adopted by the Council on 12 July 2012 in accordance with the provisions of the Localism Act 2011 and to consider requests for dispensations. 5. 21.19 CO-OPTION. To consider applications received. 6. 22.19 POLICING ISSUES 7. 23.19 ADJOURNMENT FOR PUBLIC COMMENTS/QUESTIONS 8. 24.19 FINANCE REPORT Chairman To receive report from Committee Meetings held since the last full PC Meeting and consider any Recommendations made. To note cheques issued since the last meeting and authorise bills and cheques for payment: 1759 H Harris Fresh air Fitness (Fitness Eqpt 17 May 19) £3,900 (VAT £650.00) 1760 JRC Cleaning Svcs Ltd ( Bus Shelters 20 May 19) £28.00 (VAT £4.67) 1761 P Gill (Clerk's Sal & Exps May 19) £437.68 1762 HMRC (Clerk's PAYE May 19) £109.40 1763 P Gill (Clerk's Sal & Exps Jun 19) £390.47 1764 HMRC (Clerk's PAYE Jun 19) £97.60 1765 Landmarc Svcs (Church Farm ROW 24 May 19) £40.00 1766 Idverde Ltd (Grounds maintenance and Bins May 19) £538.15 (VAT £89.69) 1767 T Greenwood (TAB meeting 15 May 1) £14.50 (VAT £1.81) DD ICO (DPO Registration 31 May 19) £35.00 1768 SEE (Recreation Gd Electric 6 Jun 19) £48.12 (VAT £2.29) Speed Indicator Devices (SID). To receive update on quotes from Cllr Dennis. Emergency Planning. To consider a request from The Village Hall Trust via Cllr Greenwood for the Council to purchase 40 blow up beds to be stored in the Village Hall for emergency use. Projects for FY 20/21. To receive an update from Cllr Hartley and to consider projects for FY 20/21 and beyond. Grants requests. To consider request from THEFILMPLACE for a grant of £866.40 in support of the purchase of a electric drop down screen 9. 25.19 PLANNING REPORT Planning Chairman Receive report and consider Planning Applications. 1904275FUL. Replace conservatory with single storey extension at The coach House Sunton. 19/05933/FUL Convert existing integral garage and erect new garage outbuilding at Ashbourne, Sunton, Collingbourne Ducis, SN8 3DZ 19/05446/LBC new external door and internal works, including new walls and doors at Cawdreys Farm House Sunton. 10. 26.19 PROPERTY REPORT Play Area Inspections. To consider inspection reports as received. Self- help Repairs and Spring Clean To receive update from Cllr Knowlson on provisional date for selfhelp works party. Village Gates. To receive an update from Cllr Knowlson on the installation of Village Gates. Work to install safety Surface at the Knapp Play Area. To receive update from Cllrs Hartley and Dennis on the outcome of their consultation the residents of the Knapp regarding this matter. War Memorial. To receive report from Cllr Dennis and consider quotes for repairs noting that the War Memorial is now a Grade 2 listed Building. Grass Cutting Contract for 2020-2023. To consider appointing a lead Cllr to review schedule and select three possible contractors to be invited to tender. 11. 27.19 HIGHWAY MATTERS. Paths & ROW. To receive report from Cllr Knowlson on "The Paths for All" meeting that was held on 15 May 19. Parish Steward Scheme. To receive update from Cllr Cockerton on works carried out since the last meeting and future tasks. Cadley Road Traffic Calming. To receive update from Cllr Knowlson on the "virtual footpath". 12. 28.19 GENERAL MATTERS. Chairman Xmas Big Brunch. To receive update from Cllrs Gomes & Cockerton. Complaints. To consider complaints as received. 13. 29.19 DATE OF NEXT MEETING: Confirm as 7.00pm on Thursday 5 September 2019. Philip GillParish Clerk 30 June 2019 Note: Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Crime & Disorder, Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Freedom of Information, Health & Safety and Human Rights.