AGENDA FOR THE ANNUAL PARISH COUNCIL MEETING TO BE HELD ON THURSDAY 9TH JULY 2021 AT 7:00 IN COLLINGBOURNE DUCIS VILLAGE DUCIS
COLLINGBOURNE DUCIS PARISH COUNCILYOU ARE SUMMONED TO ATTEND PARISH COUNCIL MEETING TO BE HELD in COLLINGBOURNE DUCIS VILLAGE HALL AT 7.00 pm. ON THURSDAY 9 SEPTEMBER 2021AGENDA1.TO CONSIDER APOLOGIES.2.39.21.MEETING PROTOCOL/CHAIRMAN’S ANNOUNCEMENTS.Chairman3.40.21DISCLOSURE(S) OF INTEREST AND GRANTING OF DISPENSATIONSTo receive any declaration of interest by a member in relation to matters to be considered at this meeting, as defined by the Code of Conduct adopted by the Council on 12 July 2012 in accordance with the provisions of the Localism Act 2011 and to consider requests for dispensations. Members are requested to declare any interests to the Clerk at least 48 hours prior to this meeting.4.41.21. TO CONSIDER CO-OPTION APPLICATIONS RECEIVED. Mr K Cockerton.5.42.21TO APPROVE THE MINUTES OF MEETING –The Parish Council Meeting held on 13 July 2143.21 Matters arising – for information only.6.44.21 TO CONSIDER POLICE REPORT AND POLICING ISSUES.7.45.21TOADJOURNMENT FOR PUBLIC COMMENTS/QUESTIONS.Chairman8.46.21 TO RECEIVE FINANCE REPORT To receive Current Liquidity statement and bank reconciliation.Authorise bills and cheques for payment:Clerk1903 Idverde Ltd (Idverde Ltd (Gds Maint & Bins + Tree Removal 27 Jul 21) £828.48 (VAT £138.08)1904 Rialtas Business Solutions (Acct Sp 1 Aug 21) £148.80 (VAT £24.80)1905 P Gill P Gill (Clerk’s Sal & Exps 18 Aug 21) £408.971906 HMRC (Clerk’s PAYE 18 Aug 21) £93.001907 JRC Cleaning Svcs Ltd (Bus Shelters 20 Aug 21) £28.00 (VAT £4.67)1908 PKF Littlejohn (Audit Fees 25 Aug 21) £240.00 (VAT £40.00)1909 Idverde Ltd (Gds Maint & Bins, Weed Treatment & Branch Removal Aug 21) £1423.02 (VAT £237.17)To note the completion of the audit for FY 20/21. Projects. To receive updates on progress and quotes on the following projects.ྕBus Shelter. Lead: Cllr Batley.Bank Signatory. To consider make Cllr K Cockerton a signatory on the bank account.Grant Requests. To consider a grant request from St Andrew’s Church for repairs to the Church Clock.To consider a request to provide both financial and practical assist to a group of Villagers who are planning to hold a Freedom Party”. Lead: Cllr Knowlson9.47.21 PLANNING REPORTPlanning ChairTo consider planning applications as received from Wiltshire County Council.PL/2021/06865. Notification of proposed works to trees in a conservation area at Old Lime Farm, High Street SN8 3EQ. Hawthorn - Fell. Identified on the plan as Tree 1. To fell the tree in order to rebuild the retaining wall adjacent to the garage. The wall is in a terrible state of disrepair and represents a danger to the residents (particularly our three year old child). We cannot rebuild the wall with the tree present as it\'s roots and trunk have pushed into the wall and caused the underlaying instability.PL/2021/07272. Notification of proposed works to trees in a conservation area. Sycamore - crown to reduce excessive height and low amenity value at St Andrews Church, (PC Burial Gd) Church Street, SN8 3EL.PL/2021/07405. Notification of proposed works to trees in a conservation areaPlum tree – fell at 89 Sunton, SN8 3DZPL/2021/07400. Notification of proposed works to trees in a conservation areaLondon Plane tree - reduce 40% Conifer hedge - reduce 40% at Victoria House, Sunton, SN8 3DZ.PL/2021/06238. Application for Prior Approval under Class R for a Change of Use from Agriculture to Flexible use at Commercial at Westhill Farm, Chicks Lane SN8 3FQ.PL/2021/07623. Proposed loft and garage conversion at Sherwood House, Cadley Road, SN8 3EB.PL/2021/07994. Listed building consent (Alt/Ext) Erection of single storey extension. Removal of 1 no. chimney. Internal alterations at Sunton House Sunton Collingbourne Ducis SN8 3DY.Listed building consent (Alt/Ext)PL/2021/08115. Demolition of existing extension, formation of rear extension, internal alterations, and erection of a replacement garage at 120 Cadley Road, SN8 3EA10.48.21. PROPERTY REPORT.COMMUNAL AND PLAY AREAS. To receive update from Cllr Knowlson and reports as received.To consider quote for repairs to “Air Skier”War Memorial. To receive update. Lead: Cllr Dennis.Bales Farm. To consider update on enforcement action.Defibrillator. To consider a location for a new defibrillator. Lead: Cllr KnowlsonThe Milestone on The A346. To consider cutting back vegetation and tidying up of the area. Lead: TBC11.49.21. FATAL ACCIDENT ON A338. To consider actions to be taken. Lead: Chair12.50.21. SPEED WATCH. To receive report to include update on purchase of a Speed Indicator Device. Lead: TBC13.51.21. XMAS BIG BRUNCH. To receive update. Lead: Cllr Bell.14.52. 21. OVERGROWN VEGETATION AND HEDGES ALONG THE A338. To consider writing to everyone with vegetation next to the A338 footpath. Lead: TBC15.53.21. COMPLAINTS. To consider as received. 16.54.21.TO SET DATE OF NEXT MEETING:To confirm the next meeting as starting at 7.00 pm. on Thursday 4 November 2021.Philip GillParish Clerk27 August 2021Note: Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities, Freedom of Information, Crime & Disorder, Health & Safety and Human Rights.