AGENDA FOR THE VIRTUAL PARISH COUNCIL MEETING TO BE HELD ON THURSDAY 14TH. MAY 2020AT7.00pm.
COLLINGBOURNE DUCIS PARISH COUNCILYOU ARE SUMMONED TO ATTEND PARISH COUNCIL MEETING TO BE HELD REMOTELY (VIA ZOOM) AT 7.00 pm. ON THURSDAY 14th MAY 2020 COUNCILLORS SHOULD JOIN THE MEETING AT LEAST 5 MINUTES BEFORE THE MEETING IS DUE TO START.Members of Public who wish to attend this meeting are to notify the Clerk at firstname.lastname@example.org at least 48 hours before the meeting in order that the Clerk can issue meeting joining instructions.Members of the Public who wish to ask questions regarding items on the agenda are to notify the Clerk in writing at email@example.com at least 48 hours before the meeting. The Parish Council’s Protocol for remote meetings and can be found at Remote Meeting Protocollinks to other documents and reports can be found at the relevant part of the agenda. AGENDA1.01.20 TO EXPLAIN WHY THE MEETING IS BEING HELD REMOTELY AND PROTOCOLS FOR THE MEETING. Chairman2.TO CONSIDER APOLOGIES.Chairman3.02.20DISCLOSURE(S) OF INTEREST AND GRANTING OF DISPENSATIONSTo receive any declaration of interest by a member in relation to matters to be considered at this meeting, as defined by the Code of Conduct adopted by the Council on 12 July 2012 in accordance with the provisions of the Localism Act 2011 and to consider requests for dispensations. Members are requested to declare any interests to the Clerk at least 48 hours prior to this meeting.4.03.20. TO CONSIDER CO-OPTION APPLICATIONS RECEIVED5.04.20TO APPROVE THE MINUTES OF MEETING - held on 5th March 2020 5 Mar 2020 Minutes05.20 Matters arising – for information only.6.06.20 TO REVIEW STANDING ORDERS & FINANCIAL REGULATIONS. Chairman07.07.20TOADJOURNMENT FOR PUBLIC COMMENTS/QUESTIONS.Chairman08.08.20 TO RECEIVE FINANCE REPORT08.20.1To receive Current Liquidity statement and bank reconciliation. Current Financial Status 08.20.2 To receive Internal Auditor’s Report and review effectiveness of internal audit. Internal Audit. 08.20.3 To consider and approve FY 19/209 Annual Governance Statement for signingAnnual Governance Statement 08.20.4 To consider and approve FY 19/20 Accounting Statements forb signing. Accounting Statement08.20.5 To appoint Internal Auditor for FY 20/21.To review risk assessment and insurance levels.ClerkTo confirm cheque signatories.Reserves. To consider setting General Reserves level at a minimum of 100% of the Precept.Authorise bills and cheques for payment:Chairman1816 Idverde (Grass & Bins & Gate Repair 10 Mar 20) £853.31 (VAT £142.05)1817 Idverde (Grass & Bins, Tree Works & Power Washing 18 Mar 20) £1697.63 (VAT £282.94) 1818 Idverde (Tree Felling 18 Mar 20) £739.03 (VAT £123.17)BACS Internet Wilts Council (Cadley Road Virtual FP 26 Mar 20) £759.00DD BS 27 (PW Loan Interest 31 Mar 20) £1328.13BACS P Knowlson (Barrier Tape 1 Apr 20) £9.49 (VAT £ 1.58)BACS P Gill (Stationary 5 Apr 20) £12.70 (VAT £ 2.12)BACS P Gill Printer Cartridges 14 Apr 20) £26.00 (VAT £4.33) BACS Idverde (Grounds Maint & Bins 30 Apr 20) 548.70 (£91.45)BACS P Gill (Clerk’s Sal & Exps 22 Apr 20) £395.38BACS HMRC (Clerk’s PAYE 22 Apr 20) £89.60BACS K Cockerton (Zoom App 4 May 20) £14.39 (VAT £2.40)Precept. To note receipt of 1st payment.VAT. To note receipt of reclaim for FY 19/20Village Gates. To Confirm contribution of 25% of the costs (circa £1025.00) of the extra set of gates. Grant Requests. To consider as received.09.09.20 PLANNING REPORTPlanning ChairTo consider planning applications as received from Wiltshire County Council.20/02728/TCA. Cherry Tree - Remove one branch: Christmas - Tree – Remove at Clarence Villa, Ludgershall Road. 20/02728/TCA20/02572/PIP for residential development of between 6 and 9 dwellings at Station Yard Station Approach.20/02572/PIP20/02703/REMErection of a detached dwelling and detached garage. Reserved Matters application pursuant of 18/08305/OUT in relation to appearance, landscaping, layout and scale at Land North Of 7, West Farm Close. 20/02703/REM19/08419/OUT Land north of Cadley Road SN8 3EG.Outline application for development of 3 dwellings to provide accommodation for stable lads and their families together with access, parking, landscaping and associated works. All matters to be reserved save for means of access and layout which are matters for consideration. 19/08419/OUT10.10.20GDPR POLICY REVIEW. To review the GDPR Policy GDPR Policyand Privacy Notice Privacy Notice11.11.20COMPLAINTS. To consider as received. 12.12.20TO SET DATE OF NEXT MEETING: Confirm as Thursday 9th July 2020 at 7.00 pm.Philip GillParish Clerk7 May 2020Note: Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities, Freedom of Information, Crime & Disorder, Health & Safety and Human Rights.