© Collingbourne Ducis Parish Council 2020
AGENDA FOR THE VIRTUAL PARISH COUNCIL MEETING TO BE HELD ON THURSDAY 14TH. MAY 2020 AT 7.00pm.
COLLINGBOURNE DUCIS PARISH COUNCIL YOU ARE SUMMONED TO ATTEND PARISH COUNCIL MEETING TO BE HELD REMOTELY (VIA ZOOM) AT 7.00 pm. ON THURSDAY 14 th MAY 2020 COUNCILLORS SHOULD JOIN THE MEETING AT LEAST 5 MINUTES BEFORE THE MEETING IS DUE TO START. Members of Public who wish to attend this meeting are to notify the Clerk at parishclerk@collingbourne-ducis.com at least 48 hours before the meeting in order that the Clerk can issue meeting joining instructions. Members of the Public who wish to ask questions regarding items on the agenda are to notify the Clerk in writing at parishclerk@collingbourne-ducis.com at least 48 hours before the meeting. The Parish Council’s Protocol for remote meetings and can be found at Remote Meeting Protocol links to other documents and reports can be found at the relevant part of the agenda. AGENDA 1. 01.20 TO EXPLAIN WHY THE MEETING IS BEING HELD REMOTELY AND PROTOCOLS FOR THE MEETING. Chairman 2. TO CONSIDER APOLOGIES. Chairman 3. 02.20 DISCLOSURE(S) OF INTEREST AND GRANTING OF DISPENSATIONS To receive any declaration of interest by a member in relation to matters to be considered at this meeting, as defined by the Code of Conduct adopted by the Council on 12 July 2012 in accordance with the provisions of the Localism Act 2011 and to consider requests for dispensations. Members are requested to declare any interests to the Clerk at least 48 hours prior to this meeting. 4. 03.20. TO CONSIDER CO-OPTION APPLICATIONS RECEIVED 5. 04.20 TO APPROVE THE MINUTES OF MEETING - held on 5 th March 2020 5 Mar 2020 Minutes 05.20 Matters arising – for information only. 6. 06.20 TO REVIEW STANDING ORDERS & FINANCIAL REGULATIONS. Chairman 07. 07.20 TO ADJOURNMENT FOR PUBLIC COMMENTS/QUESTIONS. Chairman 08. 08.20 TO RECEIVE FINANCE REPORT 08.20.1 To receive Current Liquidity statement and bank reconciliation. Current Financial Status 08.20.2 To receive Internal Auditor’s Report and review effectiveness of internal audit. Internal Audit. 08.20.3 To consider and approve FY 19/209 Annual Governance Statement for signing Annual Governance Statement 08.20.4 To consider and approve FY 19/20 Accounting Statements forb signing. Accounting Statement 08.20.5 To appoint Internal Auditor for FY 20/21. To review risk assessment and insurance levels. Clerk To confirm cheque signatories. Reserves . To consider setting General Reserves level at a minimum of 100% of the Precept. Authorise bills and cheques for payment: Chairman 1816 Idverde (Grass & Bins & Gate Repair 10 Mar 20) £853.31 (VAT £142.05) 1817 Idverde (Grass & Bins, Tree Works & Power Washing 18 Mar 20) £1697.63 (VAT £282.94) 1818 Idverde (Tree Felling 18 Mar 20) £739.03 (VAT £123.17) BACS Internet Wilts Council (Cadley Road Virtual FP 26 Mar 20) £759.00 DD BS 27 (PW Loan Interest 31 Mar 20) £1328.13 BACS P Knowlson (Barrier Tape 1 Apr 20) £9.49 (VAT £ 1.58) BACS P Gill (Stationary 5 Apr 20) £12.70 (VAT £ 2.12) BACS P Gill Printer Cartridges 14 Apr 20) £26.00 (VAT £4.33) BACS Idverde (Grounds Maint & Bins 30 Apr 20) 548.70 (£91.45) BACS P Gill (Clerk’s Sal & Exps 22 Apr 20) £395.38 BACS HMRC (Clerk’s PAYE 22 Apr 20) £89.60 BACS K Cockerton (Zoom App 4 May 20) £14.39 (VAT £2.40) Precept. To note receipt of 1 st payment. VAT. To note receipt of reclaim for FY 19/20 Village Gates. To Confirm contribution of 25% of the costs (circa £1025.00) of the extra set of gates. Grant Requests. To consider as received. 09. 09.20 PLANNING REPORT Planning Chair To consider planning applications as received from Wiltshire County Council. 20/02728/TCA. Cherry Tree - Remove one branch: Christmas - Tree – Remove at Clarence Villa, Ludgershall Road. 20/02728/TCA 20/02572/PIP for residential development of between 6 and 9 dwellings at Station Yard Station Approach. 20/02572/PIP 20/02703/REM Erection of a detached dwelling and detached garage. Reserved Matters application pursuant of 18/08305/OUT in relation to appearance, landscaping, layout and scale at Land North Of 7, West Farm Close. 20/02703/REM 19/08419/OUT Land north of Cadley Road SN8 3EG. Outline application for development of 3 dwellings to provide accommodation for stable lads and their families together with access, parking, landscaping and associated works. All matters to be reserved save for means of access and layout which are matters for consideration. 19/08419/OUT 10. 10.20 GDPR POLICY REVIEW. To review the GDPR Policy GDPR Policy and Privacy Notice Privacy Notice 11. 11.20 COMPLAINTS. To consider as received. 12. 12.20 TO SET DATE OF NEXT MEETING: Confirm as Thursday 9th July 2020 at 7.00 pm. Philip Gill Parish Clerk 7 May 2020 Note: Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities, Freedom of Information, Crime & Disorder, Health & Safety and Human Rights.