© Collingbourne Ducis Parish Council 2017
AGENDA FOR THE ANNUAL PARISH & PARISH COUNCIL MEETING TO BE HELD ON THURSDAY 10th MAY 2018 IN COLLINGBOURNE SCHOOL AT 7pm.
 ANNUAL  PARISH MEETING AGENDA 1. Receive the Annual Report of the Parish Council.     PC Chairman 2. Receive a Summary of the Parish Council's financial performance.  for the year ended 31 March 2018.   (Questions from those present.)     Clerk 3. Receive a report from the Headteacher of Collingbourne CE Primary School. (Questions from those present.)      Headteacher 4. Receive a report from Wiltshire Council Wilts County Cllr (Questions from those present)    5. Receive a report from Wiltshire Constabulary. (Questions from those present.) 6. Receive a report from the Collingbournes & Everleigh Link Scheme    Mr G Hooper(Questions from those present.) 7. Receive as stakeholders a statement of the financial accounts of the Village Hall Trust.    Mr D Paterson (Questions from those present.) 8. To consider any Resolutions of which written notice has been given to the Clerk.         Chairman AGENDA FOR THE ANNUAL MEETING OF THE   COLLINGBOURNE DUCIS PARISH COUNCIL                                                                                                                                                                                                                                                    1. 01.18  TO ELECT  A CHAIRMAN OF THE PARISH COUNCIL AND SIGN DECLARATIONS OF ACCEPTANCE OF OFFICE. Chairman 2. TO CONSIDER APOLOGIES Chairman 3. 02.18 TO ELECT A VICE CHAIRMAN OF THE PARISH COUNCIL Chairman 4. 03.18 TO APPROVE THE MINUTES OF MEETING - held on 15th March 2018 04.18 Matters arising – for information only. 5. 05.18 TO ADOPT STANDING ORDERS & FINANCIAL REGULATIONS    Chairman 6. 06.18 TO APPOINT COMMITTEE MEMBERS TO FINANCE & PROPERTY COMMITTEE AND THE PLANNING COMMITTEES. Chairman 7. 07.18 ELECTION OF COMMITTEE CHAIRMEN Chairman 8. 08.18  TO APPOINT REPRESENTATIVES: Appointment of member for Highway matters. Appointment of member for Paths and Rights of Way Appointment of member for Police Liaison. Appointment of representative to Village Hall Management Committee Appointment of Transport representative Appointment Tidworth Area Board representative Appointment of representative to Community Emergency Committee Appointment of member for Military Liaison. Appointment of Member for Website, Internet & IT matters. 9. 09.18  DISCLOSURE(S) OF INTEREST AND GRANTING OF DISPENSATIONS To  receive any declaration of  interest by a member in relation to matters to be considered at this meeting, as defined by the Code of Conduct adopted by the Council on 12 July 2012 in accordance with the provisions of the Localism Act 2011 and to consider requests for dispensations. 10. 10.18 TO ADJOURNMENT FOR PUBLIC COMMENTS/QUESTIONS.  Chairman 11. 11.18 TO RECEIVE FINANCE REPORT                                   11.18. To receive Current Liquidity statement and bank reconciliation.  Chairman 11.18.2 To receive Internal Auditor’s Report and review effectiveness of internal audit. 11.18.3 To approve Annual Governance Statement for FY 17/18. Chairman 11.18.4 To approve Accounting Statements for FY 17/18. Chairman                   11.18.5 To appoint Internal Auditor for FY 18/19.          Chairman To review risk assessment and insurance levels.   Clerk To consider closing the Scottish Widows Bank Account. To confirm cheque signatories. Reserves .  To consider setting General Reserves level at a minimum of 75% of the Precept. Authorise bills and cheques for payment: Chairman  1671 SSE (Electricity 14 Mar 18) £29.20 (VAT £1.39) ` 1672 Idverde Ltd (Grounds Maintenance 29 Mar 18) £527.60 (VAT £87.93) DD  BS 101 (PBWL Loan Interest £1328.13) 31 Mar 18 16073 WALC (Annual Subs 1 Apr 18) £342.52 (VAT £57.09) 1674 P Gill (Printer Cartridges 3 Apr 18) £15.00 (VAT £2.50) 1675 Mr P Gill (Salary & Expenses 24 Apr 18) £383.29 1676 HM Revenue & Customs (PAYE& NI 24 Apr 18) £95.80  1677 Idverde Ltd (Grounds Maintenance 30 Apr 18) £527.60 (VAT £87.93) 1678 P Gill (Printer Cartridges) 2 May 18 £30 (VAT £5.00) TBC Community 1st (Insurance 1 June 18) £TBC TBC Mr P Gill (Salary & Expenses May 18) £383.29 TBC HM Revenue & Customs (PAYE& NI May 18) £95.80  Precept.  To note receipt of 1st payment. VAT.  To note receipt of reclaim for FY 17/18 Section 137 Allowance - 2018 - 2019.  To note that the Ministry of Housing, Communities and Local Government (MHCLG) has confirmed that the appropriate sum for parish councils for the purposes of section 137(4)(a) of the Local Government Act 1972 (“the 1972 Act”) for 2018-2019 is £7.86. This is the amount that results from increasing the amount of 2017-18 (£7.57) by the percentage increase in the retail index between September 2016 and September 2017, in accordance with Schedule 12B to the 1972 Act. Grants.  Consider requests as received. 12. 12.18  PLANNING REPORT        Planning Chair To consider planning applications as received from Wiltshire County Council. 13. 13.18  PROPERTY REPORT         Property Chair Communal and Play Area Safety Inspections.  To receive report from Cllr Knowlson. Parish Steward Scheme.  To receive report from Cllr Greenwood on how well the scheme is working and planned taskings. 14. 14.18 HIGHWAY MATTERS. Consultation of the Proposed Speed and Weight Limits.  To receive report from Cllr Greenwood on his draft letter to the Highways Portfolio holder at Wilts Council. Footpath CD 29.  To receive update on repairs. Speed Indicator Devices.  To consider the joint purchase with Kingston PC of a Speed Indicator Device. 15. 15.18 GENERAL MATTERS. Chairman Emergency Plan.  To review the need for an emergency plan. PC Website Webmaster.  Consider who should be appointed as the PC's Website Webmaster. General Data Protection Regulation (GDPR).  To receive update from Cllr Gomes on the actions required to be compliant with GDPR by 25 May 18..  Village Gates.  To receive an update from Cllr Dennis on the purchase of Village Gates.   Defibrillators.  To confirm the requirement for a second and third defibrillator in the village. Future Projects for FY 19/20.  To consider projects for FY 19/20 and beyond. Complaints.  To consider complaints as received. 16.   16.18  CO-OPTION.  To consider applications received. 17. 17.18   TO SET DATE OF NEXT MEETING:  Confirm as Thursday 5th July 2018 at 7.00 pm. Philip Gill Parish Clerk 3 May 2018 Note:  Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions:  Equal Opportunities, Freedom of Information, Crime & Disorder, Health & Safety and Human Rights.