AGENDA FOR THE PARISH COUNCIL MEETING TO BE HELD ON THURSDAY 9th MARCH 2019 IN COLLINGBOURNE DUCIS VILLAGE HALL AT APPROXIMATELY  7.30pm.
  COLLINGBOURNE DUCIS PARISH COUNCIL YOU ARE SUMMONED TO ATTEND THE ANNUAL PARISH COUNCIL MEETING TO BE HELD IN COLLINGBOURNE DUCIS VILLAGE HALL ON THURSDAY 9th MAY 2019 AT APPROXIMATELY 7.30 pm FOLLOWING THE APM AGENDA 1. 01.19  TO ELECT  A CHAIRMAN OF THE PARISH COUNCIL AND SIGN DECLARATIONS OF ACCEPTANCE OF OFFICE. Chairman 2. TO CONSIDER APOLOGIES Chairman 3. 02.19 TO ELECT A VICE CHAIRMAN OF THE PARISH COUNCIL Chairman 4. 03.19 TO APPROVE THE MINUTES OF MEETING - held on 14th March 2019 04.19 Matters arising – for information only. 5. 05.19 TO ADOPT STANDING ORDERS & FINANCIAL REGULATIONS    Chairman 6. 06.19 TO APPOINT COMMITTEE MEMBERS TO FINANCE & PROPERTY COMMITTEE AND THE PLANNING COMMITTEES. Chairman 7. 07.19 ELECTION OF COMMITTEE CHAIRMEN Chairman 8. 08.19  TO APPOINT REPRESENTATIVES: Appointment of member for Highway matters. Appointment of member for Paths and Rights of Way Appointment of member for Police Liaison. Appointment of representative to Village Hall Management Committee Appointment of Transport representative Appointment Tidworth Area Board representative Appointment of representative to Community Emergency Committee Appointment of member for Military Liaison. Appointment of Member for Website, Internet & IT matters. 9. 09.19  DISCLOSURE(S) OF INTEREST AND GRANTING OF DISPENSATIONS To  receive any declaration of  interest by a member in relation to matters to be considered at this meeting, as defined by the Code of Conduct adopted by the Council on 12 July 2012 in accordance with the provisions of the Localism Act 2011 and to consider requests for dispensations. 10. 10.19 TO ADJOURNMENT FOR PUBLIC COMMENTS/QUESTIONS.  Chairman 11. 11.19 TO RECEIVE FINANCE REPORT                       11.19.1 To receive Current Liquidity statement and bank reconciliation.            11.19.2 To receive Internal Auditor’s Report and review effectiveness of internal audit.            11.19.3 To consider and approve Annual Governance Statement for FY 18/19            11.19.4 To consider and approve Accounting Statements for FY 18/19.                               11.19.5 To appoint Internal Auditor for FY 19/20. To review risk assessment and insurance levels.   Clerk To confirm cheque signatories. Reserves .  To consider setting General Reserves level at a minimum of 75% of the Precept. Authorise bills and cheques for payment: Chairman 1750 P Knowlson (Litter Tools 20 Mar 19) £75.80 (VAT £12.63) 1752 Idverde Ltd (Grounds Maintenance 31 Mar 19) £527.60 (VAT £87.93) DD  BS 15 (PBW Loan Interest £1328.1301 Apr 19 1753 WALC (Annual Subs 1 Apr 19) £340.12 (VAT £56.69) 1754 P Gill (Stamps & Stationery 16 Apr 19) £24.96 (VAT £0.50) 1755 P Gill (Wilts Council Green Bin 25 Apr 19) £50.00 1756 Mr P Gill (Salary & Expenses 26 Apr 19) £390.47 1757 HM Revenue & Customs (PAYE& NI 26 Apr 19) £97.60  1758 Idverde Ltd (Grounds Maintenance 2 Apr 19) £527.60 (VAT £87.93) TBC Mr P Gill (Salary & Expenses May 19) £TBC TBC  HM Revenue & Customs (PAYE& NI May 19) £TBC Precept.  To note receipt of 1st payment. VAT.  To note receipt of reclaim for FY 18/19 Projects for FY 19/20.  To receive update from Cllr Hartley and consider costs.. Grants.  Consider requests as received. 12. 12.19  PLANNING REPORT        Planning Chair To consider planning applications as received from Wiltshire County Council. 19/02983/TCA.  Reduce Yew Tree by 30% at The Hermitage, Church Street.   19/02991/TCA.  Cut Down 2 Holly Trees & 2 Robinia  at Highfield House, Sunton. 19/03493/TCA.  Reduce 2 Silver Maples at Old Lime Farm, High Street. 19/03959/TCA - Fell Ash Tree at 99 Sunton. 13. 13.19  PROPERTY REPORT         Property Chair Communal and Play Area Safety Inspections.  To receive report from Cllr Knowlson. Play Areas.  Work to install safety Surface at the Knapp Play Area.  To receive update from Cllr Knowlson Self- help Repairs and Spring Clean.  To receive report from Cllr Knowlson on the self-help repairs spring clean on the recreation ground. Defibrillator.  To receive update from Cllr Knowlson on possible location. War Memorial.  To receive update on from Cllr Dennis on quotes for repairs to the War Memorial and possible grant funding 14. 14.19 HIGHWAY MATTERS. Village Gates.  To receive update from Cllr Knowlson  Speed Indicator Devices (SID).  To receive update from Cllr Dennis and consider results of the latest Metro Count. Parish Steward Scheme.  To receive report from Cllr Cockerton planned taskings. Consultation of the Proposed Speed and Weight Limits.  To receive report from Cllr Knowlson on his letter to local MP. Cadley Road Traffic Calming.  To receive report from Cllr Knowlson. 15. 15.19 GENERAL MATTERS. Chairman Litter Pick sat 6 Apr 19.  To receive post event report from Cllr Knowlson. Xmas Big Brunch.  To confirm date receive report from Cllrs Cockerton & Gomes. Complaints.  To consider complaints as received. 16.   16.19  CO-OPTION.  To consider applications received. 17. 17.19   TO SET DATE OF NEXT MEETING:  Confirm as Thursday 4th July 2019 at 7.00 pm. Philip Gill Parish Clerk 2 May 2019 Note:  Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions:  Equal Opportunities, Freedom of Information, Crime & Disorder, Health & Safety and Human Rights.